Using the  CONFIG  option
      Basic Information

    The "Config" option will allow you to give other faculty and staff access to MathPrograms.Org, as well as edit and customize institution information.

    At the top section of the "Config" page, you need to provide basic identifying and contact information. Your information will already be on this page, provided by you when you registered for your MathPrograms account. You can update any of this information except for the Univ/Company name.

    • Keep in mind that the Job Contact Email address is public and is the email address that applicants will use, and Job Contact Name is the contact name for applicants to use.
    • Make sure that you have a valid email address in the Admin Email text box. This is the email address that the manager of the MathPrograms system will use to communicate with the institutions that have accounts on the system.
    • The last item in this informational section is the Only this login can config group and post program ads? checkbox, just below the Admin Email. Check this box if you want to restrict the full admin permissions to this person only. If the box is checked, only the login id with this email address will be able to give other faculty and staff access to MathPrograms.Org, and only this login id will be able to post programs. Any other admin's listed (see #2 below) will still retain permission to perform any other admin tasks.

      Web display, granting access to others

    Now we will sroll down to the middle of the "Config" page. Let's take a closer look at this section to clarify what actions are available to you:

    1. Any info about your institution to show with your program listings allows you to have any photos and information to be shown on the web page with your program listings. For example, the header section of your institution's web homepage could be displayed above your listing.

      • Any information you enter here will be read as HTML text. You may wish to consult your Webmaster or someone else with HTML experience to assist you with this.
      • Please note that this is not the place to enter your program ads. This is only an optional feature, where you can essentially add some additional information or "window dressing" to your program listing page.


    2. Next is the List of email addresses and passwords of group managers. Here you will add staff or faculty at your institution that should have administrative access to MathPrograms.Org.

      • First, keep in mind that each person will have the power to update all the institution's MathPrograms data, unless the checkbox restricting full permissions to only one admin is checked. The checkbox is just below the Admin Email and is documented in the section above. Any other admin's listed will still retain permission to perform any other admin tasks.

      • You will need to enter the email address and password of each person you wish to grant manager/admin access in the format described in the next step. Please list only one entry per line.
      • Type the email address for the individual, followed by a colon, followed by a space and another colon, followed by the password. It will have this format:
        another_admin@myinstitution.edu: :password
        After submission, if you go back into the "Config" page, you will see an encrypted password between the two colons and the real password will not show.


    3. And last in this section is the List of email addresses and passwords of faculty who can review all program applications to your program postings. Here you will add faculty at your institution who should have review access and rights to your program postings in MathPrograms.Org. If you wish to limit access for a faculty member to only SPECIFIC programs, then use the Set Access Permissions choice. This will bring up a screen listing the faculty and allowing choices to be made which will limit access for individual faculty members.

      • You will need to enter the email address and password of each person you wish to grant faculty review access in the format described in the next step. Please list only one entry per line.
      • Type the email address for the individual, followed by a colon, followed by a space and another colon, followed by the password. It will have this format:
        faculty_member@myinstitution.edu: :password
        After submission, if you go back into the "Config" page, you will see an encrypted password between the two colons and the real password will not show.

      You can also set the access permissions for each individual faculty member so that they can access only designated programs or applicants. Above the box where you type in the email addresses and passwords for faculty, you'll see a line that reads: "To set access permissions for each user, click here." Selecting this option will enable you to "assign" faculty members to designated programs or applicants.

      • At the first item, Set perms for, from the drop-down box you select the faculty member for whom you are setting access permissions.
      • The next item, Can only access programs, allows you to limit the faculty member's access to certain programs. You can limit access to only programs posted after a particular date by entering a date in the appropriate format in the text box following "posted after". Another available option is to limit access to only certain programs by selecting them from the listed programs.
      • At the last item, Access to applicants, you can limit the faculty member's access to only particular applicants. The two radio buttons at the left, "all but these" and "these only" allow you to list the email addresses of those applicants which should be inluded or excluded for access by the faculty members.

      EOE, applicant questions, miscellaneous

    Now we'll scroll down towards the bottom of the "Config" page. Let's go over the remainder of this page:

    1. The first is a checkbox item, Faculty is not allowed to change their password?. If you check this box, the faculty that you entered in #3 above will not be allowed to change their password from the one that was entered for them in the above section. Ordinarily, MathPrograms users are able to change their passwords when they log into MathPrograms. If this box is checked, your faculty will not be able to do so.
    2. Next is optional item, List of email addresses which can access raw EOE data, where you can list email addresses of persons that will be able to access only EOE data. They cannot be group managers or faculty members. This might be used to grant an EOE officer access to the EOE data on applicants.

      • You will need to enter the email address and password of each person you wish to grant EOE access in the format described in the next step. Please list only one entry per line.
      • Type the email address for the individual, followed by a colon, followed by a space and another colon, followed by the password. It will have this format:
        EOE_person@myinstitution.edu: :password
        After submission, if you go back into the "Config" page, you will see an encrypted password between the two colons and the real password will not show.

    3. The next item is an optional Custom Message for Applicants. Here you can enter a message that will be displayed and emailed to applicants after they submit an application. If you would like to see the standard message that will be sent to your applicants, then that link is provided.

    4. Next is Message for 'NewApp', which is what an applicant receives when you invite them to apply for programs using the NewApp link. We recommend that you do not make any changes in the login and usage information given in the body of the default text already typed in this box.
    5. The next item, Is EOE form required?, pertains to Equal Opportunity Employement information. If required, check the box and enter the EOE form in the text box immediately below it. By default, a "generic" EOE form is already typed into this box. You may use this text, edit it, or discard it. This area is read as HTML text.

      • The EOE form presented in the box is used by a California school to meet that state's reporting requirements. Once data is entered, a grid tabulating results will be available by selecting the EOE menu item.
      • To customize this section for your needs, follow the format given as carefully as possible. Any new data field names created need to start with the letters "EOE." Consult with someone knowledgeable about HTML and Pearl/CGI or contact Mathprograms. Please test new EOE forms on the demo server.
      • All EOE data will be available on the "EOE" screen in composite form ONLY. Please see "granting access" in this section of the guide for information on granting more complete access to EOE officials.
    6. Ask applicant this question? allows you to customize the questions that applicants will be asked when they apply to any of your programs.

      • Checking the box means that this question will be asked. (You can also un-check it, re-check it, etc. at a later point to either supress or activate the question.)
      • By default, some usual "generic" questions are already listed that you may use if you wish, by checking the box.
      • This area is read as HTML text. You may want to consult your Webmaster, sysadmin, or someone else with HTML experience to assist you if you wish to construct new questions.
      • Another new Ask applicant this question? text box area will be available once you use and submit the last one.

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