MATHPROGRAMS.ORG PRIVACY STATEMENT
Security and privacy are our top priorities and we are doing our best to comply with relevant data protection regulations, to preserve your privacy and to make sure your data is available only to the intended parties. No others shall be granted access to your data unless required by law; and you will be notified by email as soon as possible if such access becomes necessary. Data is collected and used for the sole purpose of facilitating the application/hiring process for participated program institutions, and we don't sell or share data with any other third parties.
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MathPrograms is a service provided by the American Mathematical Society. The privacy statement of the American Mathematical Society applies to this site and supersedes this site's statement in case of any discrepancies. Please read the American Mathematical Society's privacy statement for more details.
| Category of Personal Data | Purposes of Processing |
|---|---|
| email address & selected password to our site | To secure your access to our site, and to communicate with you by us and the program institutions |
| IP# and general location data of your recent accesses, and logs of some activities such as updating your coversheet, uploading a new file, sending new reference letter requests, submitting a new application, etc. | To help in diagnosing problems in user support, track website usage trends |
| your full name, mailing address, work/home/cell phone# and skype name, employment institution and address | To provide them to the program institutions in your program applications. Other than your name, others are optional. |
| Highest degree and date, thesis adviser, thesis title, degree institution | To provide them to the program institutions in your program applications. Other than your degree name, others are optional |
| Primary research interest, secondary interest, tertiary interest, and a very brief synopsis of your current research interests, with research web page links | To provide them to the program institutions in your program applications. Other than your primary interest, others are optional |
| Your answer to the question "Do you have U.S. citizenship or permanent residency?" | To provide them to the program institutions in your program applications, as required info by some program institutions. program institutions in countries other than US might ask similar questions |
| List of references to support your applications with their names, emails and affiliations | To provide them to the program institutions in your program application |
| Files uploaded into your account for use in your program applications, such as cover letters, CVs, Research Statements, Teaching Statements, Publication Lists, Transcripts, and any other files as requested by the program institutions where you are applying | To provide them to the program institutions in your program applications |
| Any data you have entered on the application forms for your current or recent applications, such as additional questions and EEO (gender, race, etc.) questions, as requested by each program institution in their hiring process | To provide them to the program institutions in your program applications. Those data are not shared with any other program institutions |
| Reference letters uploaded by the reference writers and the program institutions (on the writers' behalf) | To provide them to the program institutions in your program applications. Applicants have no access to reference letters in the system. Reference letters are automatically deleted when the applicant account is deleted |
| Nominations submitted by nominees for applicants | To provide them to the program institutions for the nominations. They are automatically deleted when the applicant account is deleted |
| Institutional authorizations as requested on some program applications | To provide them to the program institutions in your program applications as part of your application package. |
Data is collected and used for the sole purpose of facilitating the application/hiring process. The site only shares the application data with the program institutions where you have applied for programs, and we don't share them with any other program institutions or any other 3rd parties unless required by law.
Applicants have the option on their coversheet form to remove their accounts and all files once all the programs they've applied are finished, or they can remove their accounts right away if they don't have any current open applications.
Applicant accounts including all related files in the Portfolio and reference letters will be automatically purged from the database 6 months (or 3 months if they have checked the 'off market' or 'remove my account...' option on they coversheet form) after all programs they have applied (if any) are finished, and they haven't logged in for 12 months. Applicants can delete their accounts right away by checking the 'Delete my account (include all portfolio files and all references) right now' checkbox on their coversheet form if they have no active applications. They can also contact us directly in case they need to remove their accounts quickly for some legitimate reason.
Applications submitted to each program institution belong to that institution, and they are under the supervision of that institution. Each program institution can download all or any part of the application data submitted to their program openings to their local systems for any purposes they deem appropriate. Those downloaded data are no longer under our control, and they are governed by that program institution's own policies. The application data will no longer be available or complete once the applicant accounts have been purged. The system keeps snapshots made by the program institutions online for 3 years. A historical copy of application listing (name, contact & degree info, application dates) and EEO data are available for 6 years before being automatically removed.
Please contact us at mathprograms@ams.org for any questions or concerns.
1/10/2019.