MATHPROGRAMS.ORG PRIVACY STATEMENT

Overall Statement

Security and privacy are our top priorities and we are doing our best to comply with relevant data protection regulations, to preserve your privacy and to make sure your data is available only to the intended parties. No others shall be granted access to your data unless required by law; and you will be notified by email as soon as possible if such access becomes necessary. Data is collected and used for the sole purpose of facilitating the application/hiring process. This site uses cookies for user session management. We don't use them for any other purposes. The data in the cookies is cleared once you have logged out.

MathPrograms is a service provided by the American Mathematical Society. The privacy statement of the American Mathematical Society applies to this site and supersedes this site's statement in case of any discrepancies. Please read the American Mathematical Society's privacy statement for more details.

List of Data We Collect from Applicants and on behalf of Applicants

Category of Personal DataPurposes of Processing
email address & selected password to our site To secure your access to our site, and to communicate with you by us and the program institutions
IP# and general location data of your recent accesses, and Google Analytics data To help in diagnosing problems in user support, track website usage trends
your full name, mailing address, work/home/cell phone# and skype name, employment institution and address To provide them to the program institutions in your program applications. Other than your name, others are optional.
Highest degree and date, thesis adviser, thesis title, degree institution To provide them to the program institutions in your program applications. Other than your degree name, others are optional
Primary research interest, secondary interest, tertiary interest, and a very brief synopsis of your current research interests, with research web page links To provide them to the program institutions in your program applications. Other than your primary interest, others are optional
Your answer to the question "Do you have U.S. citizenship or permanent residency?" To provide them to the program institutions in your program applications, as required info by some program institutions. program institutions in countries other than US might ask similar questions
List of references to support your applications with their names, emails and affiliations To provide them to the program institutions in your program application
Files uploaded into your account for use in your program applications, such as cover letters, CVs, Research Statements, Teaching Statements, Publication Lists, Transcripts, and any other files as requested by the program institutions where you are applying To provide them to the program institutions in your program applications
Any data you have entered on the application forms for your current or recent applications, such as additional questions and EEO (gender, race, etc.) questions, as requested by each program institution in their hiring process To provide them to the program institutions in your program applications. Those data are not shared with any other program institutions
Reference letters uploaded by the reference writers and the program institutions (on the writer's behalf) To provide them to the program institutions in your program applications. Reference letters are automatically deleted when the applicant account is deleted
Nominations submitted by nominees for applicants To provide them to the program institutions for the nominations. They are automatically deleted when the applicant account is deleted
Institutional authorizations as requested on some program applications To provide them to the program institutions in your program applications as part of your application package.

Data Collection, Retention & Sharing

Data is collected and used for the sole purpose of facilitating the application/hiring process. The site only shares the application data with the program institutions where you have applied for programs, and we don't share them with any other program institutions or any other 3rd parties unless required by law.

Applicants have the option on their coversheet form to remove their accounts and all files once all the programs they've applied are finished, or they can remove their accounts right away if they don't have any current open applications.

Applicant accounts including all related files in the Portfolio and reference letters will be automatically purged from the database 6 months (or 3 months if they have checked the 'off market' or 'remove my account' option on they coversheet form) after all programs they have applied (if any) are finished, and they haven't logged in for 12 months. They can also contact us directly in case they need to remove their accounts quickly for some legitimate reason.

Each program institutions can download all or any part of the application data submitted to their program openings to their local systems for any purposes they deem appropriate. Those downloaded data are no longer under our control, and they are governed by that program institution's own policies. The application data will no longer be available or complete once the applicant accounts have been purged. The system keeps the snapshots online for 3 years. A historical copy of application listing (name, contact & degree info, application dates) and EEO data are available for 6 years before automatically removed.

Contact

Please contact us at mathprograms@ams.org for any questions or concerns.

Date of Last Update

5/25/2018.